Policies & Etiquette — Grassroots Yoga Ventura

MEMBERSHIP SIGN-UP POLICY:

All monthly memberships are auto-renew agreements and will automatically debit your card on file for the agreed upon amount each month, until you cancel. Our membership cancelation policy and instructions can be found below. Memberships are a 3 month commitment, meaning you can not cancel your membership until 3 months have been charged to your account. We do not prorate, or refund memberships. No exceptions.

MEMBERSHIP CANCELLATION POLICY:

All memberships require a 3 month up front commitment, meaning you can not cancel your membership within the first 3 months of signing up. Membership cancellations require a 2 week notice. If your next autopay is scheduled within 2 weeks of your request, you are responsible for that payment and your membership will not renew the following month. All requests to cancel memberships must be made with management by emailing hello@grassrootsyogaventura.com.

MEMBERSHIP SUSPENSION POLICY:

Memberships can be suspended for medical or travel reasons for a $30 suspension fee. Memberships must be suspended for a minimum of 2 weeks and no longer than 3 months. If you need to suspend your membership longer than 3 months there will be an additional fee of $30 for every 3 months. Membership suspension requests must be made by emailing hello@grassrootsyogaventura.com. Requests must be made 3 days in advance of the suspension date requested.

MEMBER GUEST PASSES:

Members currently signed up for our Grassroots Pass or Discounted Grassroots Pass, are allowed to bring an unlimited number of new guests each month and one repeat guest each month for free. To register your guest, please have them create an account with us online. Once they’ve created an account, please email us at hello@grassrootsyogaventura.com to request your guest pass. Guests are NOT registered for class until confirmed via email. Any students that show up for class unregistered will be turned away. All late cancel and no show policies apply to guest passes of the member bringing them. ie: if a guest fails to show up for their reserved spot, the member’s account will be charged a no show fee.

PRE-REGISTRATION POLICIES:

Preregistered spots are held until 5 minutes before class begins. If you are not signed into class by then, your spot may be given to someone on the waitlist. Please de-register yourself from class if you can not make it to avoid any late cancellation or no show fees, and to make room for someone on the waitlist. You may cancel any class reservation online or in our class app. If you are canceling a studio class you may cancel by calling us at (805) 628-3676, outdoor classes are not eligible for cancelation by phone call. It is highly encouraged to use our simple online registration system to schedule and cancel classes. Please see our policy concerning late cancellation and no show fees below.

LATE CANCELLATION FEES:

Late cancellation fees are incurred for all classes if you cancel your pre-registered spot 3 hours before the start of class.

All unlimited passes including the Grassroots Pass, Discounted Grassroots Pass, New Student Intro Month, Unlimited Month Pass and Travel Pass will be charged a fee in the amount of $8 by current credit card on file.

All class packages will have 1 class deducted from the package on file.

Drop-ins will not be refunded or credited.

If you have registered someone for class as your member guest, YOUR account will be charged the the late cancellation fee or no show fee if you or your guest fails to cancel their held spot by the times specified above. Please do NOT email us to deregister your guest. Instead, call us at (805) 628-3676. Please leave a voicemail if we do not answer. All voicemails are time stamped.

Please treat the waitlist as though you are registered for class. Meaning, if you are no longer interested in coming to class, de-register yourself from the waitlist right away to avoid a fee. Anyone that is moved into class from the waitlist and cancels their spot within three hours of class will be charged a no show fee in the amount specified above. To be alerted when you’ve been moved off the waitlist and in to class, please make sure your notification settings are turned ON in your account settings. We can double check this, and make adjustments at the front desk if needed. We are not responsible for notifications and you will still be held accountable for your spot even if you do not get notified. You can see if you’ve been moved in to class by logging in to your account online or on your app, or calling us.

You can deregister yourself from class as easy as you registered! Log on to your account and hit “cancel booking” if you’re on our app, or “cancel” if you’re using the MindBody app or our website. You are also welcome to call us at (805) 628-3676 if you don’t have online access or need to deregister a member guest. Please do NOT email us for class cancellations.

You may cancel without incurring a late cancellation fee up to 3 hours of the scheduled class time. For instance, if you are registered for a 5:30pm class, you have until exactly 2:29pm to cancel without incurring a late cancellation fee. Or, your account will be charged a no show fee, or deducted at 5:31pm if you fail to cancel your registration and do not show up for your reserved spot.

We understand that sometimes life gets in the way of arriving when we originally intended to. If you are running late for class, please call us at (805) 628-3676 right away to let us know that you will be arriving a little late. That way we can save a mat spot for you, and delay any automatic fees.

NO SHOW FEES:

No show fees are incurred for any class you are registered for but not checked into by a Grassroots Yoga representative. Please see below for the fees associated with each type of pass, and further details including member guest passes, running late, and workshops.

All class packages will have 1 class deducted from the package on file.

Drop-ins and workshops will not be refunded or credited.

If you have registered someone for class as your member guest, YOUR account will be charged the the no show fee if you or your guest fails to cancel their held spot by the times specified above. Please do NOT email us to deregister your guest. Instead, call us at (805) 628-3676. Please leave a voicemail if we do not answer. All voicemails are time stamped.

You may cancel without incurring a late cancellation fee up to one hour of the scheduled class time. For instance, if you are registered for a 5:30pm class, you have until exactly 2:29pm to cancel without incurring a late cancellation fee. Or, your account will be charged a no show fee, or deducted at 5:31pm if you fail to cancel your registration and do not show up for your reserved spot.

CLASS PURCHASE POLICIES:

Class purchases are non-transferable and non-refundable, no exceptions. If you are unable to attend and cancel class before the above late cancelation and/or no show fee policy takes action, a credit will be made to your account for future use. All class packages and passes are activated on the date of first use (not the date of purchase). All single class purchases will remain on your account as a credit if you are unable to attend class and cancel within our late cancelation window. Extensions on passes may be granted to those facing unexpected medical complications. Extensions and suspensions are not guaranteed, made on a case by case basis, and must be requested with management by emailing hello@grassrootsyogaventura.com. Please advise that approved membership suspensions are charged a fee of $20 for every 3 months requested.

WORKSHOP PURCHASE POLICIES:

Workshop cancellations made 72 hours prior to the workshop start time will be issued a full refund to the payment method used to enroll. Cancellations made less than 72 hours prior to the workshop start time and no-shows are not eligible for a refund or credit.

This policy applies to all workshops, unless specified.

Workshop cancellations must be made at the front desk, by calling, or by emailing hello@grassrootsyogaventura.com.

LATE ENTRY & EARLY DEPARTURE ETIQUETTE:

A 7-minute grace period is allowed for late entries. Please check in then enter quietly through the back door to the practice space. Please respect the authority and discretion of the front desk staff—they have the best interests of the entire group in mind. If you need to leave early, please let the instructor know before class begins and leave quietly through the back door of the practice space. Please call ahead and let us know you are running late to avoid any no show fees or to avoid your spot being forfeited to someone on the waitlist.

STUDIO ETIQUETTE:

Arrival: Please try your best to arrive to class 10-15 minutes early.

Shoes: Please remove your shoes and silence your cell phone upon entering the studio. Absolutely no shoes are allowed in the practice space. Mobile devices are not allowed inside the practice space. We are not responsible for anyone’s belongings. You are welcome to store your personal items in our cubbies or in the lockers in the locker rooms. Please bring your own lock or purchase at the front desk. We highly advise to leave valuable items at home or in your car.

Props: Please check the whiteboard at the entrance to the practice space to see what props your instructor would like you to have for class. All props are provided by the studio and can be found at the back of the practice space. All blocks and weights must be wiped down with our specialized cleaners before returning them to the prop shelf.

Sometimes our classes get busy, please be kind and make mat space for students as they enter.

MOBILE DEVICES AND OTHER VALUABLES:

Mobile devices are not permitted in the practice space. We highly recommend not storing any valuable belongings in the open cubbies and instead storing them in our lockers in the locker rooms. We have locks available for purchase at the front desk.

MAT STORAGE POLICY:

Store your yoga mat on our yoga mat storage wall for a small monthly fee, no commitment! Anyone wishing to store their mat must sign up and get an ID tag from the front desk. Any unmarked mats will be moved to the lost & found. We are not responsible for any lost, misplaced or stolen mats. We highly recommend that you write your initials or name somewhere on your mat. The front desk can provide you with a permanent marker to do so. All stored mats require a mandatory heavy wipe down after each use with mat cleaner which can be found in the prop area at the back of the practice space and occasionally we enforce an at home deep clean for all mats. If you decide that you would no longer like to store your mat, you may cancel by emailing us at hello@grassrootsyogaventura.com. Please return any rental mats to the designated “mat return” baskets near the front desk and do not place them on the mat storage wall.

LOST & FOUND POLICY:

Any personal items left at the studio overnight will be moved to the lost & found. The lost & found is cleaned out frequently. We highly recommend that you mark your mat and any other items with your name so we may contact you if we find something you left behind. “Yoga brain” is a real and it’s common to forget your favorite gear after a blissful class. If you forgot something at the studio, please call us at (805) 628-3676 and ask us to set it aside for you at the front desk. We are not responsible for any lost or stolen items.

LOCKER ROOM ETIQUETTE:

In order to conserve resources, please limit your showers to 2 minutes. And as always, be considerate of those who are waiting to use the shower after you. Bath towels are available to rent at the front desk. Please be mindful of any water that puddles around the shower and use your towel to clean up or let our front desk staff know that the locker rooms need some extra attention. Cleanliness and maintaining a welcoming environment is very important to us! Please bring your own lock for the lockers. No overnight storage. Feel free to store your stuff in the open cubbies inside the locker rooms or in the lounge. We are not responsible for any lost or stolen items. We highly advise to leave valuable items at home or in your car.

PARKING:

You may park in our private parking lot on the corner of Main St. and Jordan Ave. In an effort to be respectful of our neighbors, we encourage you to avoid parking in front of the homes on Jordan Ave. There is plenty of parking on Main St. just a block or two east of the studio, or the first block of Coronado St. off Main St. Consider walking or biking to class instead of drive and we’ll lend you a mat for free! There is a bike rack right outside our front door. We recommend using a “U-lock” bike lock.

If you reduce your carbon footprint by walking or riding your bike, you can rent a yoga mat for free! Park your bike at our bike rack by the front door.